Office Services Assistant

Calgary, AB, Canada

Full Time

Mid Level

Position Summary
The Office Services Assistant completes activities necessary for the smooth functioning of the business unit’s background processes.

Essential Functions

Provide administrative support to the Calgary Branch Manager and Kelowna Service Manager (ie. MS Planner,
SharePoint and SAP activities).
Set up MS Planner cards and add relevant project notes.
Upload relevant project documentation to SharePoint.
Collaborate with the internal teams using MS Teams.
Using SAP: quality check sales orders, validating sales totals, inventory transacting, and ensuring proper parts appear
on work orders.
Assist with investigating invoice discrepancies.
Assist with inventory spot checks, credit card payments, service coordination and provide back-up to inside sales as
needed.
Order office supplies.
Disseminate project pre-qualification documents, coordinating with Finance and Human Resources as needed.
Assist with reviewing service agreements and commercial project contracts as needed.
Disseminate project close-out documents (ie. manuals and warranty letters).
Obtain and disseminate certificates of insurance documents for projects and customer accounts.
Processes incoming mail and send couriered packages to Finance and Human Resources.
Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions.
Complete regular reports and statements.

Qualifications
Knowledge, Skills, Abilities

Strong communication skills (written and verbal).
Organizational and multitasking skills.
Ability to process transactions with accuracy and attention to detail.
Solid Microsoft Office Suite, including SharePoint and Planner, skills.
Solid ability to use accounting software: SAP.

Education, Training, Experience

Relevant post-secondary education or relevant combination of education and experience.
5 - 7 years of related experience.

Working Conditions and Physical Demands

Clean indoor office environment.
May from time to time be subject to tight deadlines.

Apply for this position

Required*

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Are you legally eligible to work in Canada?*

Do you, or will you require work permit sponsorship?*

Have you worked for NABCO Canada in the past?*

Were you referred by a NABCO Canada employee?*

If yes, who referred you?

How many years of experience do you have in the door/window industry?*

What is your desired salary?*

Human Check*

Submit Application