Bilingual Accounting Specialist

Richmond Hill, ON, Canada

Full Time

Experienced

Position Summary
The Bilingual Accounting Specialist is responsible for supporting the assigned business unit by ensuring accurate invoices are processed and delivered to customers and collecting overdue bills.

Essential Functions

Collect relevant service and project details to generate invoices based on established pricing models.
Distribute invoices to clients either electronically or by mail.
Reconcile invoices with purchase orders and completion supporting documents
Set up, submit, and monitor customer billing and payment management systems/portals to effectively submit, monitor, and process billing-related documents for support of the timely receipt of payments.
Assist in customer setup and credit checking and order release
Coordinate, track, and file liens and lien notices in coordination with credit and collections.
Prepare special billing/reporting for selected accounts.
Prepare partial/progressive billing invoices for services rendered.
Respond to invoicing queries.
Provide client reports, sales history reports, and other reports for the management and sales teams.
Collect and follow up with invoices past due.
Process Credit card charge
Process Cash applications
Prepare an EFT forms as needed
Provide excellent customer service to both internal and external customers.
Assist with recording and reconciling items in the revenue ledger.
Compile ad hoc reports as assigned
Assist with closing documents, such as Statutory Declaration and other documents if needed.
Other duties as assigned

Qualifications

Knowledge, Skills, Abilities

Bilingual in both English and French.
Maintain knowledge of pricing models and special arrangements.
Excellent communication and written skills.
Ability to work independently as well as part of a team.
Strong analytical and organizational skills, detail-oriented.
Strong interpersonal and client service skills.
Flexibility of the working schedule.

Education, Training, Experience

1-5 years’ experience in Accounts Receivable or related functions.
1-3 years’ experience in construction billing.
Able to use accounting software: SAP as an asset
Experience using MS Office (Excel, Outlook, Word).

Working Conditions and Physical Demands

Clean indoor office environment.
No lifting required.
May be subject to tight deadlines from time to time.

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